Board portals make the process of organizing meetings easier by allowing members access to the meeting materials, communications from other directors, organizational policies and their assignments all in one place. They save the organization money by not having to pay for meeting materials to be sent via post or email.
When choosing a portal for your board select one with an user-friendly design. This will allow your board members as well as your governance leaders to navigate through their preferred devices. Also, look into the vendor’s service and reputation. Examine if they can answer any questions, offer training or solve any issues regarding the software.
Meeting prep is made simpler by the agenda builder on boards portals and it’s simple to secure private pages, linkable outline templates and more. Plus, it’s possible to build off of the agenda and create a meeting’s minutes template, making the preparation process even more.
It is vital for you to be able to access documents quickly during meetings. The most up-to-date information is essential to make better decisions and avoiding delays. Board portals let members access all necessary documents and information on their smartphones, tablets or laptops, eliminating the requirement to request and then receive paper packets or courier them to the meeting site.
A paper-free board meeting system can also help promote more sustainable business practices and can help improve ESG goals. Board management software can reduce environmental impact up to 95% in comparison to traditional board packs.
https://boardroomhub.blog/legal-implications-of-board-decisions-made-by-email-vote