A virtual dataroom (VDR) allows individuals to securely share business documents online without having to travel to a remote location. VDRs have replaced traditional physical data rooms as well as other document management tools by eliminating the need for printing scans, storing, and printing documents. People can now access documents quickly and efficiently, from anywhere in the globe.
When choosing a secure data room provider, you should look for a solution that offers specific document permissions and security features to restrict access to documents and folders. These access controls are granular and reduce human error and prevent unauthorized manipulation of sensitive data. Also, you should choose a provider that has advanced branding, such as a custom login screen, backgrounds, emails and white-labeled URLs to make your virtual data room more familiar and user-friendly.
Check their certifications to make sure that the company you choose to use exceeds industry standards in security and privacy. The best secure data rooms are HIPAA certified to ensure secure handling of protected medical data, and GDPR certified to meet European Union laws on personal data protection and transfer. Additionally, many secure data room providers are PCIDSS compliant to protect credit card information from hackers.
Most data breaches occur because of user errors and a lack of robust security measures. By selecting a secure data room, you’ll reduce the chance of cyberattacks and show partners, clients and other the public that you care about privacy. Look for a secure data room that comes with security requirements for password complexity and changes, inactivity timeouts, dual-factor authentication, IP restrictions, and granular document permissions.